Advataxes Productivity

Does your Employee Expense System have the right GST/HST/QST Responsibility Allocation Method?

An easy way to boost productivity within your organization when it comes to employee expenses is to use an efficient employee expense software.

A major task of an employee expense software for expenses incurred in Canada is to manage significant net recoverable GST, HST and QST, see our simulation page on this topic.

If this task is not properly done, opportunities may be lost, tax assessments including penalties and interest may result.

You may incur unplanned consultants fees and unplanned time spent on these audits will remove your employees from working on productive tasks.

So amongst the traditional employee expense system, which is the best one to manage your tax assets?

  • Spreadsheets or templates

    They do not store information in a central database which impairs efficiencies, management and creates Accounts Payable integration issues with manual posting.

  • Complex tax rules

    As the complexities of tax rules increase, so does the list of tax codes employees are expected to select from. Since employee expenses are filled out by most employees in an organization, not just accountants, there can be errors in selecting the proper tax codes, which end up in tax assessments and missed opportunities.

  • Employees are not accountants

    A direct posting to tax accounts by all employees encounters the same issues as the above; an expectation that non-accountants understand and manage complex tax rules which leads to numerous errors.

These systems have limitations in managing GST, HST and QST rules for businesses, public service bodies and financial institutions.

The Advataxes Approach

  • We ask employees to validate that the calculated taxes match the taxes on the invoice.

  • You will also be able to upload a digital copy of your invoice using an OCR from a desktop, a laptop, or a smartphone, as this is the proper document requested by tax authorities.

  • We store your tax profile (i.e. for profit, not for profit, GST/QST registrant, only GST registrant, ...).

  • With its accounting capabilities, Advataxes addresses accounting integration, foreign currency conversion and credit card transaction upload.