Despite the 5 different sales tax recovery zones;
the difference between "recovered input tax" and "input tax to be recovered" is only 1%. See the "Tax management Surveys" section for further details. If employees in your organization incur expenses in many of these tax zones, Advataxes is specifically designed to handle not only reimbursement of expenses, but also easily and efficiently manage tax recoveries on employee expenses
Asking all employees to select tax codes for different expense types incurred in different provinces can be difficult and may lead to significant errors and loss of revenue. That is why Advataxes does not require all employees to be tax experts.
Using an Excel spreadsheet to fill out an expense report and attempting to properly manage GST/HST & QST is a daunting task, considering the current large number of provincial GST/HST rates across the country and even greater GST/HST & QST rules.
A good and efficient employee expense management system has to identify, quantify and document GST/HST & QST paid. This is key in recovering all of these taxes. It is frequent that these taxes represent more than 10% of employee expense reimbursed.
Without a good management system, a large portion of these taxes, otherwise recoverable, is lost. Also other fees to consider include managing lengthy tax audits, tax contingency fees and tax advisory fees.
A study suggests that on average there is a $17 cost difference per employee expense report between employee expense reports that are processed manually and ones that are processed through an integrated automated solution. Errors associated with data entry, lack of visibility and issues in implementing controls and policies are linked with a manual system. Here is an example of the kind of pie charts you can generate.
Short training videos in each account, short Webex or on-site training
Review posted employee expenses
Calculated GST, HST and QST accuracy well above 98%
Provide a list of deficiencies to improve results
Depending of the province or the territory, recoverable taxes range from 5% GST in British Columbia to a 15% HST in Newfoundland and Labrador. In addition, these Canadian value added taxes (VAT) are fully recoverable, partially recoverable, non-recoverable or to be remitted such as the provincial portion of the HST in Prince Edward Island on certain expense type for large businesses. For special cases, a functionality to modify calculated taxes is included.
Changes to the tax rates are done automatically by Ad Valorem. When there is a new HST in a province, Ad Valorem takes care of this change.
The foreign currency conversion is done for major currencies (i.e. US dollar, Euro, British Pound, etc..) using the weekly rate.
The configuration can be set for one or two approval levels. Also a 'delegation functionality' is in place in order to fill out an expense report on behalf of another person.
Automation of the number of kilometers between 2 addresses in Canada and The United States.
A wide selection of accounting segments as well as export functionalities under CSV and Excel allow for a smooth integration into most accounting software.
Whether you are using a tablet or a smartphone, your employees can access Advataxes from anywhere. Employees can easily create expenses, take picture of receipts and submit their expense reports.
Advataxes uses SSL encryption at time of data transmission. Your data is stored in a secured Microsoft Azure data centre located in Canada. No software to install.
A wide range of management reports are available: GST, HST and QST paid on expenses, the factors method, expense categories spending are only a few amongst several reports that will allow you to gain control into this spending.
Log listing all kilometers incurred with detailed information for tax purposes.