Claiming Taxes by Large Businesses

Under the profile « Large Businesses », Advataxes automates recoverable GST, HST & QST.

Example of a kilometer allowance:

  • In Québec, the QST to recover is partial from January 1st, 2018 to December 31, 2020 and will be recoverable fully thereafter
  • In Ontario, the HST to recover is partial until June 30, 2018 and will be recoverable fully thereafter
  • In Prince-Edward-Island, the HST to recover is partial until March 31, 2021 and will be recoverable fully thereafter
  • In other cases, the HST and the GST can be recovered fully

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QST - Phasing out of the Restricted ITR on Jan 1, 2018


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Live Demo - May 22nd, 2018


A live demo of the Advataxes software will be available on Webex on May 22nd, 2018 at 11:30 AM (GMT -5). The demo last one hour.

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Managing Sales Tax Risk

Asking all employees to select tax codes for different expenses types incurred in different provinces can be difficult, and may lead to significant errors and lost of revenue. That is why Advataxes does not require all employees to be tax experts.

Using an Excel spreadsheet to fill out an expense report and attempting to properly manage GST/HST & QST is a daunting task, considering the current large number of provincial GST/HST rates across the country and even greater GST/HST & QST rules.



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How much GST/HST & QST is paid on your employee expense reports?

A good efficient employee expense management system has to identify, quantify and document GST/HST & QST paid. This is key to recover all of these taxes. It is frequent that these taxes represent more than 10% of employee expense reimbursed.

Without a good management system, a good portion of these taxes, otherwise recoverable, is lost. Also other fees to consider included managing lengthy tax audits, tax contingency fees and tax advisory fees.


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Additionnal Cost of a Manual System

A study suggests that on average there is a 17$ cost difference per employee expense report between employee expense reports that are processed manually and ones that are processed through an integrated automated solution. Errors associated with data entry, lack of visibility and issues in implementing controls and policies are linked with manual system.

Managing recoverable GST/HST & QST

Ad Valorem Valued Implementation Process

  • Training

    30 minute on-site training to employees, approvers/finalisers and administrators

  • 6 months later

    Review posted employee expenses

  • Results

    Calculated GST, HST and QST accuracy well above 95%*

  • Feedback

    Provide a list of deficiencies to improve results

*results for large & small and medium businesses with expenses in several provinces and abroad

You want to have an idea of how the software works?

Try the Tax Calculator for Travel Expenses

Mobile Upload


See how to upload a picture of each receipt and fill out an employee expense using a smartphone

Reviews

Check our clients' comments about Advataxes on Capterra.

See All Reviews

Pricing

Small and Medium Businesses

  • Automate GST/HST and QST rules for
    small and medium businesses
  • (Generally less than $10 million in annual sales)
  • $1,400 per year & $2 per expense report
  • Cancel at anytime
  • Try It Now

Large Businesses

  • Automate GST/HST and QST rules for
    large businesses
  • (Generally more than $10 million in annual sales)
  • $2,000 per year & $2 per expense report
  • Cancel at anytime
  • Try It Now

What is included

  • GST/HST and QST Automation

    Depending of the province or the territory, recoverable taxes ranges from 5% GST in British Columbia to a 15% HST in Newfoundland and Labrador. In addition these Canadian Vat Taxes are fully recoverable, partially recoverable, non-recoverable or to be remitted such as the provincial portion of the HST in Ontario and Prince Edward Island on certain expense type for large businesses. For special cases, a functionality to modify calculated taxes is included.

  • GST/HST and QST Rule Update

    Changes to the tax rates are done automatically by Ad Valorem. When there is a new HST in a province, Ad Valorem takes care of this change.

  • Foreign Currency Conversion

    The foreign currency conversion is done for major currencies (i.e. US dollar, Euro, British Pound, etc..) using the daily rate.

  • Approval Levels and Delegation

    The configuration can be set for one or two approval levels. Also a 'delegation functionality' is in place in order to fill out an expense report on behalf of another person.

  • Integration

    A wide selection of accounting segments as well as export functionalities under CSV and Excel allow for a smooth integration into most accounting software.

  • Mobile

    Whether you are using a tablet or a smartphone, your employee can access Advataxes from anywhere. Employees can easily create expenses, take picture of receipts and submit their expense reports.

  • Security

    Advataxes uses SSL encryption at time of data transmission. Your data is stored in a secured Amazon Web Services data centre. Daily backups are performed.

  • Management Reports

    A wide range of management report are available: GST, HST and QST paid on expenses, the factors method, expense categories spending are only a few amongst several reports that will allow you to gain control into this spending.