The cloud solution Advataxes, on expense reports, is operated in a Canadian data center and efficiently uses smartphones and digital images of employee expense receipts.
Upload credit card transactions of all employees in their Advataxes account
Advataxes includes a separate field for tips, which are excluded from GST, QST and HST calculations. Entering a tip doesn't affect tax amounts. It uses the exact method to calculate precise GST/QST/HST on meal invoices with tips. The OCR on the website and app automatically extracts relevant data, so you don't need to identify non-taxable portions manually
A financial transaction software award was given to Advataxes by Levvel Research in the category "Innovative Travel Technology" due to innovation for handling GST/HST and QST
See Details"The Advataxes software allowed us to reduce our time accounting for expense accounts and to have better precision in tax claims. It allowed us to reduce trial time, better cost control, with rules. If we have a problem, support responds to us within the same day."
Stephane C. | Finance Director | Renewable and Environment, 51 - 200 employees
"Since launching this in our company I'm only getting positive feedback. It's easy to use and the team behind it is amazing. Excellent service."
Sofia C. | Accounts Payable | Mining & Metals, 51 - 200 employees
"The new feature where you only have to take a picture and all the fields are filled by themselves. You only have to check to realize that the App entered everything right! [...] One of the easiest and friendly expense report app I have used. The visual is clean and everything is simple."
Laurent P. | Technical Rep. | Chemicals, 51 - 200 employees
Depending of the province or the territory, recoverable taxes range from 5% GST in British Columbia to a 15% HST in Newfoundland and Labrador. In addition, these Canadian value added taxes (VAT) are fully recoverable, partially recoverable and non-recoverable. For special cases, a functionality to modify calculated taxes is included.
Changes to the tax rates are done automatically by Ad Valorem. When there is a new HST in a province, Ad Valorem takes care of this change.
Both the federal part of the HST and the provincial part of the HST are displayed.
The software and the app convert 23 foreign currencies in Canadian dollars.
The configuration can be set for one or two approval levels. Also a 'delegation functionality' is in place in order to fill out an expense report on behalf of another person.
Automation of the number of kilometers between 2 addresses in Canada and The United States.
OCR tools using artificial intelligence facilitating information upload.
A wide selection of accounting segments as well as export functionalities under CSV and Excel allow for a smooth integration into most accounting software.
Employees can download Advataxes App from the Google Play Store or the Apple App Store to efficiently fill out and submit their expense reports.
Advataxes uses SSL encryption at time of data transmission. Your data is stored in a secured data centre located in Canada. No software to install.
A wide range of management reports are available: GST, HST and QST paid on expenses, the factors method, expense categories spending are only a few amongst several reports that will allow you to gain control into this spending.
Upload for all employees all corporate credit card transactions from a CSV file.
A series of warning at the expense & report level to facilitate the task for employees and approvers
Log listing all kilometers incurred with detailed information for tax purposes.
Available in English or French as per each employee's preference.