The cloud solution Advataxes, on expense reports, is operated in a Canadian data center and efficiently uses digital images of employee expense receipts and scanned invoices
The distance in kilometers between 2 addresses or points of interest is automatically calculated (one way or round trip), so is the amount to reimburse and the GST/HST/QST claimable
Depending of the province or the territory, recoverable taxes range from 5% GST in British Columbia to a 15% HST in Newfoundland and Labrador. In addition, these Canadian value added taxes (VAT) are fully recoverable, partially recoverable, non-recoverable or to be remitted such as the provincial portion of the HST in Prince Edward Island on certain expense type for large businesses. For special cases, a functionality to modify calculated taxes is included.
Changes to the tax rates are done automatically by Ad Valorem. When there is a new HST in a province, Ad Valorem takes care of this change.
The foreign currency conversion is done for major currencies (i.e. US dollar, Euro, British Pound, etc..) using the weekly rate.
The configuration can be set for one or two approval levels. Also a 'delegation functionality' is in place in order to fill out an expense report on behalf of another person.
Automation of the number of kilometers between 2 addresses in Canada and The United States.
A wide selection of accounting segments as well as export functionalities under CSV and Excel allow for a smooth integration into most accounting software.
Whether you are using a tablet or a smartphone, your employees can access Advataxes from anywhere. Employees can easily create expenses, take picture of receipts and submit their expense reports.
Advataxes uses SSL encryption at time of data transmission. Your data is stored in a secured Microsoft Azure data centre located in Canada. No software to install.
A wide range of management reports are available: GST, HST and QST paid on expenses, the factors method, expense categories spending are only a few amongst several reports that will allow you to gain control into this spending.
This functionality allows you to pre-populate all transactions of a bank card statement.
Log listing all kilometers incurred with detailed information for tax purposes.