Annual log of kilometers traveled for business purposes
Employers provide their employees with vehicles which they use both for their employers' activities and for personal purposes. Also, other employers provide a fixed monthly allowance for travel purposed (see CRA form T2200 “declaration of condition of employment”).In the above situations, employees must maintain a record of vehicle use detailing the proportion, expressed as a percentage, for business purposes and that for personal purposes for a period of one calendar year.
Advataxes provides tools to employees such as the distance calculator so that they can gradually complete their annual kilometer registry. Here is an example of such a registry for a period of one month establishing the business use as 61.1%. The distance calculator automatically fills in the number of kilometers between 2 addresses in Canada and the United States.
Kilometer Log
Reimbursement per kilometer traveled
In other cases, employees receive an allowance from their employers for trips made for business purposes, based on the distances traveled. Let's take the example of the year 2024 where the company's policy is to reimburse the maximum of 70 cents per kilometer traveled, for the first 5,000 kilometers. These employees include mileage reimbursement in their expense report. They also use the distance calculator to simplify their task. A mileage report can also be generated, listing the journeys incurred for a given period as well as amount received.
