The kilometer log report (see example below) allows each employee to access details of his/her kilometer expenses. The kilometer log is actually an extract of all kilometer expenses reimbursed within all expense reports of each employee. That log covering any given period contains notably the date of the trip, the place of origin, the destination, the number of kilometers driven, and whether the trip is a round trip or a one way trip. An efficient way to fill out the kilometer information about any given trip is to use our distance calculator that is integrated in Advataxes. This functionality autofills the number of kilometers between 2 addresses in Canada and in The United States.
The same log is available for all supervisors and all account administrators such as in graph format (see below). The log is convenient, notably to track employees activities, to handle the tax rules relating to the maximum rate per kilometer to be reimbursed for the first 5000 kilometers driven in a given year and also simply to substantiate the kilometer expenses reimbursed to every employee for both income tax and sales tax purposes.