Accounting and Management

Advataxes is an employee expense accounting software.

  • The different segments of your accounts may be linked to an organization, an employee or an expense which will facilitate the integration to your general ledger.

  • Depending on the structure of your organization, our software enables you to link your expenses to a work order, a project or a cost centre. If there are several companies in your corporate group, you may assign expenses incurred, taxes to claim and remit to each company. This will allow you to easily upload the periodic posting in your Accounts Payable.

  • The foreign currency conversion of the US dollar, the Euro, the British Pound, the Mexican Peso, the Japanese Yen, the Renminbi, the Hong Kong dollar and the Indian Rupee are done automatically in Canadian dollars and updated several times a week.

  • Your data to be imported will include expense amounts, input tax credits (ITC), input tax refunds (ITR) and the temporary recapture of input tax credits (RITC). The detailed posting of expenses may be done both in terms of the employee reimbursements and in terms of credit card payment.

Easy integration

To facilitate integration into your chart of accounts, you can choose to assign multiple categories to a single account. There is no need to create new accounts if the number of categories exceeds your number of accounts.

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Expense category

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Client chart of accounts

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Management Reports

Since your accounting information is stored in a relational database, you can easily access many types of reports (i.e. management reports that allow you to view motor vehicle operational costs by employee for taxable benefit purposes or annual lodging spending in a given city to negotiate a volume discount).

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Company Policies and Processes

  • Per diem

    Advataxes allows you to easily manage per diem. If it is your company policy to offer fixed amount per diem these can be created and remove by the administrator of the account, at will.

  • Approval process

    The approval process can be set for one or two levels. Using one level, when a report is submitted, it is sent to the employee's designated approver and the approver will have the choice to finalize or reject the report. The approver also has the ability to make modifications if needed.

  • Bulletin board

    A bulletin board is available to post messages or company policies and is accessible by all employees.

  • E-mails

    Notifications are sent automatically in several situations, such as (a) to inform an employee that their account has been created, (b) to inform a manager that a report has been submitted for review or (c) to inform an employee that their expense report has been finalized.

  • Delegation

    You can easily delegate the function of creating expense reports to any other employee in your organization.

  • Employees Data

    All administrators can access many reports giving details of all expense reimbursements. So they can get the details of all kilometer expenses and other travel expenses.