The cloud solution Advataxes, on expense reports, is operated in a Canadian data center and efficiently uses smartphones and digital images of employee expense receipts.
Using a direct link to a financial institution (more than 100 available), each employee can upload a list of credit card transactions in order to facilitate the completion of an expense report. Each employee can then attach an electronic invoice to each transaction.
The distance in kilometers between 2 addresses or points of interest is automatically calculated (one way or round trip), so is the amount to reimburse and the GST/HST/QST claimable
Depending of the province or the territory, recoverable taxes range from 5% GST in British Columbia to a 15% HST in Newfoundland and Labrador. In addition, these Canadian value added taxes (VAT) are fully recoverable, partially recoverable and non-recoverable. For special cases, a functionality to modify calculated taxes is included.
Changes to the tax rates are done automatically by Ad Valorem. When there is a new HST in a province, Ad Valorem takes care of this change.
Both the federal part of the HST and the provincial part of the HST are displayed.
The foreign currency conversion is done for major currencies (i.e. US dollar, Euro, British Pound, etc..) every week.
The configuration can be set for one or two approval levels. Also a 'delegation functionality' is in place in order to fill out an expense report on behalf of another person.
Automation of the number of kilometers between 2 addresses in Canada and The United States.
OCR tools using artificial intelligence facilitating information upload.
A wide selection of accounting segments as well as export functionalities under CSV and Excel allow for a smooth integration into most accounting software.
Employees can download Advataxes App from the Google Play Store or the Apple App Store to efficiently fill out and submit their expense reports.
Advataxes uses SSL encryption at time of data transmission. Your data is stored in a secured data centre located in Canada. No software to install.
A wide range of management reports are available: GST, HST and QST paid on expenses, the factors method, expense categories spending are only a few amongst several reports that will allow you to gain control into this spending.
Using a direct bank connection with more than 100 financial institutions, each employee can upload credit card transactions.
Log listing all kilometers incurred with detailed information for tax purposes.
Available in English or French as per each employee's preference.